Sensing and indicating interruptibility in office workplaces

In office workplaces, interruptions by co-workers, emails or instant messages are common. Many of these interruptions are useful as they might help resolve questions quickly and increase the productivity of the team. However, knowledge workers interrupted at inopportune moments experience longer task resumption times, lower overall performance, more negative emotions, and make more errors than if they were to be interrupted at more appropriate moments. To reduce the cost of interruptions, several approaches have been suggested, ranging from simply closing office doors to automatically measuring and indicating a knowledge worker’s interruptibility - the availability for interruptions - to co-workers. When it comes to computer-based interruptions, such as emails and instant messages, several studies have shown that they can be deferred to automatically detected breakpoints during task execution, which reduces their interruption cost. For in-person interruptions, one of the most disruptive and time-consuming types of interruptions in office workplaces, the predominant approaches are still manual strategies to physically indicate interruptibility, such as wearing headphones or using manual busy lights. However, manual approaches are cumbersome to maintain and thus are not updated regularly, which reduces their usefulness. To automate the measurement and indication of interruptibility, researchers have looked at a variety of data that can be leveraged, ranging from contextual data, such as audio and video streams, keyboard and mouse interaction data, or task characteristics all the way to biometric data, such as heart rate data or eye traces. While studies have shown promise for the use of such sensors, they were predominantly conducted on small and controlled tasks over short periods of time and mostly limited to either contextual or biometric sensors. Little is known about their accuracy and applicability for long-term usage in the field, in particular in office workplaces. In this work, we developed an approach to automatically measure interruptibility in office workplaces, using computer interaction sensors, which is one type of contextual sensors, and biometric sensors. In particular, we conducted one lab and two field studies with a total of 33 software developers. Using the collected computer interaction and biometric data, we used machine learning to train interruptibility models. Overall, the results of our studies show that we can automatically predict interruptibility with high accuracy of 75.3%, improving on a baseline majority classifier by 26.6%. An automatic measure of interruptibility can consequently be used to indicate the status to others, allowing them to make a well-informed decision on when to interrupt. While there are some automatic approaches to indicate interruptibility on a computer in the form of contact list applications, they do not help to reduce in-person interruptions. Only very few researchers combined the benefits of an automatic measurement with a physical indicator, but their effect in office workplaces over longer periods of time is unknown. In our research, we developed the FlowLight, an automatic interruptibility indicator in the form of a traffic-light like LED placed on a knowledge worker's desk. We evaluated the FlowLight in a large-scale field study with 449 participants from 12 countries. The evaluation revealed that after the introduction of the FlowLight, the number of in-person interruptions decreased by 46% (based on 36 interruption logs), the awareness on the potential harm of interruptions was elevated and participants felt more productive (based on 183 survey responses and 23 interview transcripts), and 86% remained active users even after the two-month study period ended (based on 449 online usage logs). Overall, our research shows that we can successfully reduce in-person interruption cost in office workplaces by sensing and indicating interruptibility. In addition, our research can be extended and opens up new opportunities to further support interruption management, for example, by the integration of other more accurate biometric sensors to improve the interruptibility model, or the use of the model to reduce self-interruptions

Sensing Interruptibility in the Office: A Field Study on the Use of Biometric and Computer Interaction Sensors

Knowledge workers experience many interruptions during their work day. Especially when they happen at inopportune moments, interruptions can incur high costs, cause time loss and frustration. Knowing a person's interruptibility allows optimizing the timing of interruptions and minimize disruption. Recent advances in technology provide the opportunity to collect a wide variety of data on knowledge workers to predict interruptibility. While prior work predominantly examined interruptibility based on a single data type and in short lab studies, we conducted a two-week field study with 13 professional software developers to investigate a variety of computer interaction, heart-, sleep-, and physical activity-related data. Our analysis shows that computer interaction data is more accurate in predicting interruptibility at the computer than biometric data (74.8% vs. 68.3% accuracy), and that combining both yields the best results (75.7% accuracy). We discuss our findings and their practical applicability also in light of collected qualitative data

Reducing Interruptions at Work with FlowLight

Interruptions at the workplace can consume a lot of time and cause frustration, especially if they happen at moments of high focus. To reduce costly interruptions, we developed the FlowLight, a small LED Lamp mounted at a worker's desk that computes a worker's availability for interruptions based on computer interaction and indicates it to her coworkers with colors, similar to a traffic light. In a large study with 449 participants, we found that the FlowLight reduced interruptions by 46%. We also observed an increased awareness of the potential harm of interruptions and an increased feeling of productivity. In this chapter, we present our insights from developing and evaluating FlowLight, and reflect on the key factors that contributed to its success

Detecting Developers' Task Switches and Types

Developers work on a broad variety of tasks during their workdays and constantly switch between them. While these task switches can be beneficial, they can also incur a high cognitive burden on developers, since they have to continuously remember and rebuild task context - the artifacts and applications relevant to the task. Researchers have therefore proposed to capture task context more explicitly and use it to provide better task support, such as task switch reduction or task resumption support. Yet, these approaches generally require the developer to manually identify task switches. Automatic approaches for predicting task switches have so far been limited in their accuracy, scope, evaluation, and the time discrepancy between predicted and actual task switches. In our work, we examine the use of automatically collected computer interaction data for detecting developers' task switches as well as task types. In two field studies - a 4h observational study and a multi-day study with experience sampling - we collected data from a total of 25 professional developers. Our study results show that we are able to use temporal and semantic features from developers' computer interaction data to detect task switches and types in the field with high accuracy of 84% and 61% respectively, and within a short time window of less than 1.6 minutes on average from the actual task switch. We discuss our findings and their practical value for a wide range of applications in real work settings

Reducing Interruptions at Work: A Large-Scale Field Study of FlowLight

Due to the high number and cost of interruptions at work, several approaches have been suggested to reduce this cost for knowledge workers. These approaches predominantly focus either on a manual and physical indicator, such as headphones or a closed office door, or on the automatic measure of a worker's interruptibilty in combination with a computer-based indicator. Little is known about the combination of a physical indicator with an automatic interruptibility measure and its long-term impact in the workplace. In our research, we developed the FlowLight, that combines a physical traffic-light like LED with an automatic interruptibility measure based on computer interaction data. In a large-scale and long-term field study with 449 participants from 12 countries, we found, amongst other results, that the FlowLight reduced the interruptions of participants by 46%, increased their awareness on the potential disruptiveness of interruptions and most participants never stopped using it